• Edison™ Datalogue™ Connect Case Exchange
  • User Guide
  • DOC2237414 Revision 5

Creating a Case Using DICOM CD

Note:

This option is available in Internet Explorer® (IE) 11, and Google Chrome™ browser on the desktop machine.

If you are accessing the application from a previous Internet Explorer browser version or from any other browser on your desktop machine, iPad or mobile device, the Upload DICOM CD option is disabled and you can see the following text added below the button::

"Available on Google Chrome, IE-11 and above versions"

To create a case from CD/DVD or file folder, follow the steps listed below.

  1. Click the Case Exchange icon () on the left vertical pane.
  2. Click All Cases.

    The list of shared and received cases is displayed.

  3. On the case list page, click the Create Case button.
  4. Click the Upload DICOM CD drop down menu.
  5. Proceed as applicable.

    To attach DICOM CD file(s):

    1. Click File.

      The Open window is displayed.

    2. Select the location on your computer or network that contains the DICOM file(s).
      Note:

      You can select multiple files, but the total file size must not exceed 5 GB.

    3. Click Open.

    To attach a folder:

    1. Click Folder.
      Note:

      The Folder selection option is not available in Internet Explorer 11.

      The Select Folder to Upload window is displayed.

    2. Select a folder location that contains the DICOM study files on your computer or network.
    3. Click Upload.
      Note:

      If the file is not a valid DICOM file, it will not be uploaded.

      An upload confirmation dialog box is displayed, prompting you to proceed with the upload of the folder only if the objects to be uploaded is are from a trusted site.

    4. Click Upload to proceed with the upload (or click Cancel to cancel the upload).
      Note:

      • When you select a folder containing DCM files and the upload is successful, the following message is displayed:

        "<No. of dicom files> successfully read".

      • When you select a folder containing both DICOM and non-DICOM files, the non-DICOM files are ignored and the following message is displayed:

        "<No. of files> DICOM files(s) successfully read, <No. of files> non-supported file(s) ignored."

        You can view the details on upload failure by clicking View Details.

      • When you select an empty folder or the folder contains invalid files, the following message is displayed:

        "No DICOM files are available for reading."

      • When you select a file/folder that is larger than 5 GB in size, the following message is displayed:

        "The total size of attached files / folder cannot be larger than 5GB."

      • When you upload a DICOM folder that contains 2 files from which one DICOM file is exceeding 5GB in size, the following message is displayed:

        "1 dicom file(s) successfully read, 1 file(s) larger than 5 GB ignored."

    When the application finished parsing the selected file(s)/folder, the Patients screen is displayed.

    This screen displays the patient's information from the DICOM file selected for upload. It shows the patient's name (Name), Patient ID, Gender, Age, date of birth (DOB), Sources and Size.

  6. To view the studies associated with the patient, click on the patient's name.

    The study details displayed are File Name, Accession No, Modality, Study Date, source of study (Source) and the size of the study (Size).

  7. To attach the file(s), click on the check box next to the file name(s).
    Note:

    If there is only 1 study associated with the patient, the study is pre-selected. If there are multiple studies associated with the patient, the studies are deselected. You can select all the studies by clicking on the check box beside File Name.

    Tip:

    • To navigate to the Patients list screen, click Patients in the top left corner.

    • To cancel the upload of the DICOM study, click Cancel.

  8. Click Attach <No. of files> Files.

    The create a case screen opens.

    The blue banner displays the patient's details as captured from the DICOM study. The patient's details displayed in the blue banner are patient's first and last name, Patient ID, Gender, date of birth (DOB) and Age.

    The DICOM study is listed on the Resources tab under the heading titled Studies.

  9. Enter or select information as indicated in the table below.

    In this field

    Enter or select this information

    To
    Note:

    You can share a case with a single person/group or with more than one person/group. You can share a case with a combination of individual(s) and group(s).

    To share a case with one person, enter the first name, last name, or email address of the first person you want to share the case with, and then click to select the person from the drop-down list of results. If you want to share the case with more persons, repeat this for every additional person you want to share the case with.

    To share a case with one group, enter the name of the group you want to share the case with, and then click to select the group from the drop-down list of results. If you want to share the case with more groups, repeat this for every additional group you want to share the case with.

    • The icon indicates an individual Healthcare Provider.

    • The icon indicates a group.

    • Tip:

      With the cursor in the text field, start typing the first name, last name, or an email address or the name of group to display a drop-down list showing all registered users from your contacts and all the groups that are of the same organization you belong to. You can select from this list.

      For example, enter "Su" to search for a recipient with a name as "Suzanna" or with a group' name as "Sunlight Team".

      Note:

      When no values are found matching your entry, the following message is displayed:

      "No results found, please try again."

      When you enter the same recipient again, the following message is displayed:

      "Recipient already selected."

      If you want to remove the selected recipient, then select X next to the recipient's name.

    Subject

    Enter the subject of the case.

    Note:

    This field is limited to 120 characters.

    Note:

    This field is auto populated with the Patient's name if you select a DICOM study prior to adding a value in this field. You can edit this field if required.

    Billing Entity

    Click the Billing Entity drop-down button.

    The organization name(s) is/are displayed in bold and the associated sites are displayed below.

    Select the required site.

    Note:

    If the user belongs to only one site, this field is populated and immutable.

    Tip:

    The drop-down list populates all the organizations the user is subscribed to.

    Clinical Reason

    Select a clinical reason for creating the case from the drop-down list.

    The clinical reasons available for selection are Collaboration, Historical Patient Information, Multi-Disciplinary Team, Off-hour Read, Patient Transfer, Second Opinion, Trauma Transfer, Protocol, Legal Request, and Other.

    Selecting Other displays a text box where you need to enter clinical reason.

    Privacy

    Select the required privacy option. The default value is Limited Collaboration.

    • Limited Collaboration: The case can be re-shared with other users within the case receipts organization(s).

    • Confidential: The cases once shared with the case recipients cannot be further re-shared with other users.

    Message

    Enter a message you would like to send with the case. This message is added to the Case Summary. You can re-size this field by selecting the lower right corner of the field.

    Note:

    Messages are limited to 5000 characters.

    As the characters are added, it lowers the count of the number (5000) present in the right corner.

    Once the characters exceed 4950, the number in the left corner appears red.

    When the remaining count is zero no more characters can be entered.

    High Priority

    Select this check box if the case requires immediate attention.

    Request Read Receipts

    Select this option if you want to receive an acknowledgment from the recipient of the case that the case has been read.

  10. Select the check box at the Protected Health Information (PHI) acknowledgment:

    I acknowledge that I am following my organization's policies and procedures for sharing Protected Health Information (PHI)

  11. Click Submit.

    If you are uploading multiple DICOM attachments and the total size of the attachments exceeds the configured size limit, the Upload window is displayed.

    Click Continue to proceed with the upload.

    • Select the Don't show again during this session check box if you do not want the alert window to pop up during the session login period.

    • Click Cancel to cancel the upload process.

    The application displays the "Case creation is in progress" message and the upload progress of the DICOM files is displayed in the Case Summary section.

    On successful upload of the DICOM files, the files are displayed on the Resources tab under the heading titled Studies.

    You can view the contents of the study by clicking on the DICOM attachment. The study opens in DICOM Viewer.

    After the case is created and shared successfully, it is added to the list of shared cases. You can click the Shared sub-menu to review the case.

    If the DICOM study fails to upload, it is displayed in red.

    Note:

    • When there is a system/network/connectivity issue and the case creation fails, the following error message is displayed:

      "An error has occurred, please try again."

    • If you close the browser, while the upload is in progress, the following alert message is displayed:

      "Do you want to leave this site? Changes you made may not be saved."

      Click Stay to allow the upload process to complete, or click Leave to close the browser.

    • If you reload the browser, while the upload is in progress, the following alert message is displayed:

      "Do you want to reload this site? Changes you made may not be saved."

      Click Don't Reload to allow the upload process to complete, or click Reload to reload the browser.

    Note:

    If the case creation or update is successful, all case recipients/participants receive an email notification.

    If the case creation or update fails, only the sender receives an email notification.