Viewing and editing MDT group details

The list of MDT groups is displayed on the right of the menu.

The selected group is highlighted and the group details are shown on the right.

The group details include the following:

• Group name, meeting occurrence, site name, and time zone.
• Group Coordinators section.

  You can select and add a coordinator using the search field at Add a coordinator.

  The list is sorted by name. Type in the name or the email address of the person you want to add as coordinator. You can type in a whole name or email address or just a part of either, but at least three consecutive characters (e.g., type in wil to list all entries that contain 'wil').

  Coordinators already added are listed under Selected coordinators. To remove a coordinator, click the X on the coordinator's name plate.

  Note: Your name appears dimmed, you cannot remove yourself from the list of selected coordinators. Only another coordinator of the same group can remove you from the group.
  Note: When an MDT group member or coordinator is removed from an MDT group, this member or coordinator can no longer access the respective MDT cases/sessions.
• Group Members section.

  You can select and add a new group member using the search field at Add new member.

  The list is sorted by name. Type in the name or the email address of the person you want to add as member. You can type in a whole name or email address or just a part of either, but at least three consecutive characters (e.g., type in wil to list all entries that contain 'wil').

  Existing group members are listed under Selected members. To remove a member, click the X on the member's name plate.

• Meeting settings section.
  • You can set or modify the time zone using the Time Zone drop-down menu.
  • Under Occurrence, you can set or modify the meeting frequency using the drop-down menu. The options are Daily, Weekly, Monthly, and On demand.
    • Daily: Upon selecting this option, the application displays an at field.

      Set the time for the meeting by clicking the clock symbol, and then using the hour and minute selection fields. For example, if you want to schedule the meeting for every day at 2.30 P.M., select 14:30 in the time selection field (the application uses the 24-hour time format).

      You can schedule meetings for multiple times a day. To add a new daily meeting occurrence, click the Add new occurrence button, and set the meeting time.

      You cannot set the same time for a new daily occurrence multiple times. If you inadvertently do so, the time selection field is displayed with a red frame and the Add new occurrence and the Save buttons remain inactive (appears dimmed). In this case, either select another time or click the X next to the time selection field to remove the new occurrence.

      Tip: If you want to remove a daily meeting occurrence, click the X next to it. Note that the topmost occurrence cannot be removed this way. Modify the occurrence settings using the frequency drop-down menu and the time fields as required.
    • Weekly: Upon selecting this option, the application displays the days of the week with a check box and time selection field next to each weekday.

      Select the check box for the weekday and set the time by clicking the clock symbol and then using the hour and minute selection fields to schedule a meeting for particular day at a given time.

      For example, if you want to schedule the meeting for every Monday at 3.00 P.M., then select the Mon check box and select 15:00 in the time selection field.

      Note: The time selection field is disabled if the check box is not selected next to the weekday.
      Tip: If you want to cancel a scheduled weekly meeting occurrence, clear the check box for the day.
    • Monthly: Upon selecting this option, the application displays the on every label and three fields. The first field enables you to select the occurrence of meeting on 1st, 2nd, 3rd and 4th weekday in the month. The second field enables you to select the weekday in the week of the month. The at time selection field enables you to set the time for the meeting by clicking the clock symbol and then using the hour and minute selection fields.

      For example, if you want to schedule the meeting for the 4th Tuesday every month at 5.00 P.M., select 4th in the first field, Tuesday in the second field, and then select 17:00 in the at time selection field.

      You can schedule meetings for multiple weekdays a month. To add a new monthly meeting occurrence, click the Add new occurrence button, and set the weekday and the meeting time.

      You cannot schedule a new monthly occurrence for the same date and time multiple times. If you inadvertently do so, the selection fields are displayed with a red frame and the Add new occurrence and the Save buttons remain inactive (appears dimmed). In this case, either select another day and/or time or click the X next to the selection fields to remove the new occurrence.

      Tip: If you want to remove a monthly meeting occurrence, click the X next to it. Note that the topmost occurrence cannot be removed this way. Modify the occurrence settings using the frequency drop-down menu and the time fields as required.
    • On demand: Select this option if you do not want to or cannot determine when a meeting will be held.
• Additional Information section.

  The Additional Information section allows you to provide instructions and/or important information for the MDT group members and clinicians submitting patient cases to the MDT session, at the point of submission.

  Click the button to expand and the button to collapse the section to show and hide its contents.

  Click Add Item to add a new information item to the list. You can add up to 10 items to the list.

  If you want to remove an item, click the X next to it.

• Customizable notification settings section.

  You can set up specific email notification 'send' rules; that is, using the check boxes, select the events on which notifications will be sent to MDT coordinators and group members.

  Click the button to expand and the button to collapse the section to show and hide its contents.

  The options are as follows:

  User role	Events
  Send notification to coordinator:	When group scheduling changed When preferences changed When a new session is created When a new case is added to a session When a scheduled case is updated When the meeting rescheduled
  Send notification to MDT members:	When group scheduling changed When preferences changed When a new case is added to a session When a scheduled case is updated When the meeting rescheduled

• Advanced Settings.

  Click the button to expand and the button to collapse the section to show and hide its contents.

  • Description.

    Type a description for the MDT group in the text field.

    This field is mandatory.

  • Maximum number of cases per meeting.

    Enter the maximum number of cases allowed for the selected MDT group.

    If the number of cases assigned to a session of a group has already reached the limit set at Maximum number of cases per meeting, and a new case is submitted to the group, then a new session is created according to the occurrence settings, and the case is assigned to this new session.

    Note: If the No limit check box is selected, you cannot set the limit for maximum number of cases per meeting.
    Note: If you select On demand at Occurrence, the No limit check box is selected by default and it cannot be modified.
  • Meeting cutoffs.

    Enter the number of days or hours for the meeting cutoffs in the text field in front of Days before meeting/Hours before meeting. Use the Days drop-down menu to change it to Hours, and contrariwise. Days is selected by default.

    The cutoff time specifies the time limit until which new cases can be added to a particular session. For example, if a session is scheduled for 10 A.M. Wednesday with 2 days of cutoff time, and a new case is submitted to the group at 10 A.M. Monday, then a new session is created according to the occurrence settings, and the case is assigned to this new session.

    Note: If the No cutoffs check box is selected, you cannot set the cutoffs.
    Note: If you select On demand at Occurrence, the No cutoffs check box is selected by default and it cannot be modified.
  • Case submission privileges

    You can specify who can send cases to the MDT group using the drop-down menu at Case submission privileges. Select one of the following options from the drop-down menu:

    • All clinicians in the organization.
    • All clinicians in the site (default).
    • Only members and coordinators of the group.
    • Only coordinators of the group.
• Reporting.

  Use the Reporting section to select the report template and the report format.

  Click the button to expand and the button to collapse the section to show and hide its contents.

  • Report template.

    Select Generic MDT Outcome Report or No Report from the drop-down menu.

    Note that if the No Report option is selected, the View Report button is unavailable upon case finalization. For additional information, see Finalizing MDT cases in a session.

  • Report format.

    Select the report output format (PDF only (default) or DICOM encapsulated PDF and PDF) from the drop-down menu.

    Note that if the No Report option is selected at Report template, the Report format drop-down menu is inactive (appears dimmed).