• Edison™ Datalogue™ Connect Case Exchange
  • User Guide
  • DOC2237414 Revision 5

Adding DICOM Attachments to a Case

Note:

If you are a self registered user with no access to site, you will not be able to reply to a case. The Reply button is disabled and when you point the cursor to the button, the following tooltip is displayed:

"You do not have the permission to Reply. If you think you should have the permission, contact your Site Admin."

To add DICOM attachments to an existing case, follow the steps listed below.

  1. Click the Case Exchange icon () on the left vertical pane.
  2. Click All Cases.

    The list of shared and received cases is displayed.

  3. Select a case to open.

    The selected case is highlighted and the case details are shown on the right-hand side.

  4. Click Reply.

    The Add to Case page is displayed.

    Note:

    The Subject field is populated with the case subject and it cannot be modified.

  5. In the Message text box, enter a message you would like to send with the case.
    Note:

    Messages are limited to 5000 characters. As the characters are added, it lowers the count of the number (5000) present in the left corner. Once the characters exceed 4950, the number in the left corner appears in red. When the count is zero, no more characters can be entered. It is mandatory to enter a message.

  6. Select the High Priority check box if the case requires urgent attention.
    Note:

    If the existing case is a high priority case, the High Priority check box is enabled by default.

    The View Existing Case Details section is opened by default. This section displays the details of the already attached studies to the case.

    • If DICOM studies are attached, the attachments are displayed under the heading titled From DICOM along with the attachment count.

    • If non-DICOM studies are attached, the attachments are displayed under the heading titled From Files along with the file count.

    • If templates are attached, the attachments are displayed under the heading titled 'From Templates' along with the attachment count.

    • If the case has no attachments, the View Existing Case Details section is not displayed.

      A blue banner containing the patient details is displayed above the View Existing Case Details section if patient's basic demographics are provided during case creation.

  7. Click Search Imaging on PACS.

    The Search DICOM Device appears.

  8. Enter or select one or more of the following search criteria as indicated in the table below.

    To search by

    Enter or select this information

    First Name

    Enter the first name of the patient.

    Note:

    This field is auto-populated and disabled if the patient's first name was provided during case creation.

    Middle Name

    Enter the middle name of the patient.

    Last Name

    Enter the last name of the patient.

    Note:

    This field is auto-populated and disabled if the patient's last name was provided during case creation.

    Patient ID

    Enter the patient's identification number.

    Note:

    This field is auto-populated and disabled if the patient's patient ID was provided during case creation.

    Date of Birth

    Click the calendar icon and select the patient's date of birth.

    Note:

    This field is auto-populated and disabled if the patient's patient date of birth was provided during case creation.

    Gender

    Select the patient's gender from the drop-down list.

    Note:

    This field is auto-populated and disabled if the patient's gender was provided during case creation.

    Accession No.

    Enter the accession number for the study.

    Note:

    This field is auto-populated and disabled if the study's accession number was provided during case creation.

    Study ID

    Enter the study identification number.

    Note:

    This field is auto-populated and disabled if the patient's study ID was provided during case creation.

    Modality
    Select the required modality check box(es).
    Note:

    You can select multiple modalities at a time.

    To deselect a modality, click the selected modality check box.

  9. In the DICOM Device section, the list of devices associated with your site are displayed. Select the device(s) to search for studies that match the search criteria.
    Note:

    To select all devices, click Select All.

  10. Click Search.
    Note:

    • If you clicking Search without entering any search values and without selecting any device results in displaying the "Please provide at least one mandatory field" error message above the Search DICOM Device section and the "Please select at least one device" error message above the device list.

    • Clicking Search after entering only one single character in the First Name, Middle Name or Last Name field results in displaying the following error message:

      "Please enter a total of 2 characters across all the name fields."

    Once the PACS processing is completed, the Patients list screen is displayed.

    • On the top of the screen, the patient count is displayed.

    • Below the patient count, the PACS processing status is displayed.

    • Below the PACS processing status, the patient results are displayed in a blue banner.

      The banner displays information about the patient (patient name, Patient ID, Sex, Age, date of birth (DOB) and DICOM source.

    • Below the banner. the study count associated with the patient is displayed.

    Note:

    • If no records are available as per the search criteria, the following message is displayed:

      "No records found"

    • If an error occurs while fetching records from the PACS, the following error message is displayed:

      "An error occurred while accessing <PACS name>."

    • If one or more PACS are selected and no matching records are found in any one of the PACS, the following message is displayed:

      "No records found in <PACS name>."

  11. To view the study details associated with the patient, click the expand () icon next to the study count for the desired patient.

    The list of studies associated with the patient are displayed.

    The study details displayed are Study Name, Date, Modality and Accession No..

    To collapse the study list, click the collapse () icon.

    • If there is only one study associated with a patient, then on clicking the expand icon, the study is preselected.

    • If you have selected a study for a specific patient followed by another patient's study, the prior study is deselected.

    • To select all studies, click the Select All check box.

    • When the results fetch the same patient from 2 different sources/PACS, and if the patient demographics (name, date of birth, gender and patient ID) are exactly the same, you can select all studies for that patient from either one of the sources/PACS at a time.

  12. Select one or more studies you want to add to the case.
  13. Click Attach Studies.
    Note:

    If you select the same study that is already attached, the following message is displayed:

    "The study will update the existing study in the case."

    The Add to Case page opens and the DICOM studies are added in the Add Attachments section under the heading titled From DICOM.

    The study count is displayed next to the From DICOM label.

  14. Click Add to add the selected DICOM studies to the case.

    The message below is displayed and the upload progress of the DICOM files is shown.

    "Case update is in progress. You will be notified when the case has been updated successfully"

    On successful upload of the DICOM files, the files are displayed on the Resources tab under the heading titled Studies.

    After the case is created and shared successfully, it is added to the list of shared cases. You can click the Shared sub-menu to review the case.

    If the DICOM study fails to upload, it is displayed in red.

    Note:

    • When there is a system/network/connectivity issue and the case creation fails, the following error message is displayed:

      "An error has occurred, please try again."

    • If you close the browser, while the upload is in progress, the following alert message is displayed:

      "Do you want to leave this site? Changes you made may not be saved."

      Click Stay to allow the upload process to complete, or click Leave to close the browser.

    • If you reload the browser, while the upload is in progress, the following alert message is displayed:

      "Do you want to reload this site? Changes you made may not be saved."

      Click Don't Reload to allow the upload process to complete, or click Reload to reload the browser.

    The updated case is displayed as the first case in the case list. A new transaction is created in the Case Summary, and is displayed on top along with the date and time.

    Note:

    If the case creation or update is successful, all case recipients/participants receive an email notification.

    If the case creation or update fails, only the sender receives an email notification.